Sheldon

PLEASE SUBMIT YOUR SHELDON REQUEST A MINIMUM OF 6 WEEKS PRIOR TO YOUR EVENT.

If you are inside the 6 week window, please connect with Missy (and Peter, if your request involves childcare) BEFORE submitting your request.

Your Email *

Event Details

Event Name *

Event Type *

Please describe your event *

Event Start Date *

Date *

Event Start Time *

Time *

Event End Date *

Date *

Event End Time

Time

Event Location *

One Time or Repeating Event *

Please describe the details of your repeating event *

For example, this event will take place "the second Tuesday of the month from 6-8pm, Sept-May" or "Tuesdays, 6-8pm, April 16-June 4"

Ministry/Event Sponsor *

Ministry/Group hosting and/or sponsoring this event or meeting (Kids, Rooted, AFC, etc)

Ministry/Event Contact Person *

Point person for this event/initiative

Event Description & Audience *

Who is this event for? Who should we promote to? Is this internal, external, or both?

What departments do you need support from?

Do you need facilities support? *

Yes

Do you need support with event promotion? *

Yes

Do you need support with event registration? *

Yes

Do you need childcare support for your event? *

Yes

Do you need event hospitality support? *

Yes

Do you need guest services, security, or medical support? *

Yes

Do you need tech/production support? *

Yes

Do you need photo/video support? *

Yes

Facilities

What room/s do you need for the event? *

Lobby

Auditorium

BCC Aux

Overlook Room

Students Space

Gym

Other

Select all that apply

What other space(s) will you need? *

Will you need tables? *

Yes

Number of 8ft rectangular tables needed: *

Number of 5ft round tables: *

Number of short bistro tables needed: *

Number of tall bistro tables needed: *

Will you need black tablecloths? *

Yes

How many chairs do you want around each table? *

How many chairs / rows of chairs do you need not around tables? *

Set Up Time *

Time *

This is the time you need everything set up and ready to go.

Clean Up Time *

Time *

This is the time facilities/support teams can start tear down/clean up.

Number of guests anticipated? *

Anything else that would be helpful for us know?

Promotion

Promotion Start Date *

Date *

Promotion End Date *

Date *

Does this event need a new design? *

Yes - I would like a new branding package!

No - I would like to use the branding package from the previous event/initiative.

Design Direction *

If you have inspo pix/ideas, send to Missy via email or slack

Final Design Due Date *

Date *

What collateral/assets would you like to request? *

Slides

Flyers

Email Header

Social Graphics

Bathroom Poster

Signs/Banners

QR Code

Individual Assets

Other

What specific assets would you like us to provide for you? *

Please describe the other forms of collateral you would like us to provide *

Please describe what slides you would like: *

Please include any slides you need for promotion and during event such as welcome, ice breaker, message, etc.

Please provide a brief description of what you want your flyers to look like and how many flyers you need: *

What do you want your signs to look like? *

What kind of signs do you want / How many signs do you need? *

What type of promotion would you like to request? *

Sunday Host Moment

Newsletter

Social/Social Ad

Lobby Presence

Targeted Email

Hand out flyers in lobby (by Sunday Guest Services team)

Other

Please describe what other promotion type will you need *

Please describe what you want for you Social/Social Ad:

Please describe what you want your lobby presence to look like: *

Preferred Dates for Lobby Presence

Promo Language *

Would you like the BCC website updated for your event? *

Yes

If your event has registration, please answer "yes".

Will you need a page updated or created on the site? *

Yes

When do you need the page done by? *

Date *

Page update/creation notes: *

Do you want a home page (floating) card for your event? *

Yes

When do you need the homepage card up? *

Date *

Destination URL for homepage card? *

Do you want to create a web calendar event? *

Yes

When do you want the calendar updated by? *

Date *

Website update notes: *

Registration

What date should registration open? *

Date *

What time should registration open?

Time

Date registration should close *

Date *

What time should registration close?

Time

Who is the contact for registration related questions? *

This person's email will be provided for questions from registrants about payments, discounts, etc.

Who is the contact for event related questions? *

This is who we will reach out to if we have any questions re: registration

Is there a cap on the number of people who can register? *

Do you want us to add a waitlist option, if event cap is reached? *

Is there a cost to attend? *

Yes

What is the cost? *

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Is childcare available for this event? *

Yes

All childcare requests require approval from Peter/Heather and will require registration

What is the cost for childcare? *

If there is a fee for childcare, please indicate if the fee should be per child or per family?

Do you want to offer scholarships? *

Yes

Do you want to allow registrants to fund scholarships for others? *

Yes

If you answer yes, we will provide options for registrants to fund a full or half scholarship.

Scholarships can be complicated, so we'll be in touch to review options.

Other than basic name and contact info, are there any specific questions you would like to ask registrants?

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Examples: food allergies, interest in volunteering to help, group placement, parental permissions, etc.

What information would you like included in the confirmation email? *

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The standard confirmation simply lists the name of the registrants, the event name, and cost (if any).

Would you like a reminder email sent before the event? *

Yes

When should it be sent, and what information would you like included? *

2000 characters left

If registration is ready early, are you okay with it being posted ahead of schedule?

Yes

Is there any additional information you need to share about registration?

2000 characters left

Childcare

When do you want childcare to open?

Date

Time

This is the time parents can begin dropping kids off. Typical time frame is 15 min before/after event begins/ends.

When do you want childcare to close?

Date

Time

The time kids need to be picked up by. Typical time frame is 15 min before/after event begins/ends.

Is this a recurring event? *

Yes

What is the recurrence?

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i.e. every sunday for 10 weeks

What age range would you like to request childcare for?

Standard ranges: Birth through Age 5 or Birth through Grade 5

How many kids do you expect (estimate)? *

Will the kids need a meal (beyond basic snacks) during your event? *

Do you have any special requests? *

Hospitality/Decor

Will you require hospitality team support? *

Yes

What level of support will you need? *

What time do food/drinks needs to be setup/ready? *

Time *

What time can the clean up team start? *

Time *

Description/Notes:

Will you require decor support? *

Event/table decor, photo booth, custom signage, etc.

Guest Services, Security, or Medical

What volunteer support do you need? *

Greeters

Traffic

Building Host

Photobooth

Set Up

Tear Down

Medical

Security

Care Support

Other

Please note: Medical & Security support available for events with 100 guests or more, unless you've received special approval.

Please explain what other support you will need? *

Greeters

Greeter Arrival Time *

Time *

Greeter Departure Time *

Time *

Number of greeters needed *

Description of what the volunteers will be doing Indoor/outdoor *

Please designate location(s) and how many volunteers needed in each location.

Hosts

Hosts Arrival Time *

Time *

Hosts Departure Time *

Time *

Number of hosts needed *

Traffic Volunteers

Traffic Volunteers Arrival Time *

Time *

Traffic Volunteers Departure Time *

Time *

Number of traffic volunteers needed *

Building Host

Building Host Arrival Time *

Time *

Building Host Departure Time *

Time *

Number of building hosts needed *

Photobooth Volunteers

Photobooth Volunteers Arrival Time *

Time *

Photobooth Volunteers Departure Time *

Time *

Number of photobooth volunteers needed *

Set Up Team

Set Up Team Arrival Time *

Time *

Set Up Team Departure Time *

Time *

Number of set up volunteers needed *

Tear Down Team

Tear Down Team Arrival Time *

Time *

Tear Down Team Departure Time *

Time *

Number of tear down volunteers needed *

Medical

Medical Arrival Time *

Time *

Medical Departure Time *

Time *

Number of medical volunteers needed *

Security

Security Arrival Time *

Time *

Security Departure Time *

Time *

Number of security volunteers needed *

Care Support

Care Support Arrival Time *

Time *

Care Support Departure Time *

Time *

Number of Care Support volunteers needed *

Tech/Production

Where do you need tech/production support? *

Auditorium

Lobby

BCC Aux

Overlook Room

Students Space

Other

What is the other tech/production support needed? *

What time do you want the tech(s) to arrive?

Time

What support do you need in the Auditorium? *

Sound

Slides

Lights

Service Producer

Stage Manager

What support do you need in the Lobby? *

Sound (speaking only)

Worship (mic & instruments)

Slides

Will you need audio/visual support in the Aux? *

Yes

Mic/Sound system is currently not available for the Aux

Will you need audio/visual support in the Overlook? *

Yes

Mic/Sound System are not currently available in the Overlook

What support do you need in the Students Space? *

Sound

Slides

Photo/Video

What time do you want the photographer/videographer to arrive?

Time

Will you need a photographer? *

Yes

Location? (Photographer) *

What type of photos? *

Candid

Posed/Photobooth

Other

Shot List (photographer) *

Please provide a checklist of every photo you want us to capture (worship, large group time, small group time, game time, teaching, people standing/talking, people praying together, environment, etc)

Will you need a videographer? *

Yes

Location? (Videographer) *

Please provide a video shot list *

Please provide a checklist of the types of video clips you want us to capture (worship, large group time, small group time, game time, teaching, people standing/talking, people praying together, environment, etc)

Will you need a recap video? (there may be a cost associated with this) *

Yes

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